Users can work with emails, documents and other content as usual but if an item is edited or deleted (that is covered by a retention policy), this item is retained for a specified time period and you are able to recover the deleted item. Delete items after the specified retention period ends.Retain items until the specified retention period ends.
Retention policies allow you to perform two possible actions: This period can be changed in OneDrive storage settings by administrators.
Items that belong to deleted accounts can be recovered for a 30-day period after account deletion. OneDrive has a 30-day retention period by default. Individual items that are deleted can be recovered for up to 14 days by default, and you can increase this time period manually to 30 days. In Exchange Online, deleted mailboxes are retained for 30 days by default. Items deleted in SharePoint Online are stored in the Recycle Bin for 93 days before they are deleted permanently. In SharePoint Online, data is backed up every 12 hours and retained for 14 days. Each Office 365 application has its own retention policy settings. Retention policy settings are the main settings of any Office 365 backup policies. However, it cannot be used to recover deleted emails or mailbox accounts of a customer.Īs for the second definition of Office 365 backup policies, Office 365 backup policies is a feature that is available for Office 365 administrators and allows them to configure policies, and set how long data can be retained and restored after deletion. This option is used for high availability, making data recovery possible if any failure happens on Microsoft’s side. Microsoft replicates customer’s data across at least two geographically distributed data centers. where Microsoft takes responsibility for backup/recovery and where responsibility is on a customer’s side. Office 365 backup policies determine who is responsible for data loss in which cases, i.e. The Definition of Office 365 Backup Policies This blog post covers Microsoft Office 365 backup policies, their definition and how they can be used to reduce the probability of data loss in Office 365. Office 365 backup policies is one of these mechanisms. Microsoft provides some mechanisms in Office 365 to prevent data loss. By Michael Bose Setting Up Microsoft Office 365 Backup Policies: A How-To Guideĭespite the level of reliability provided by Microsoft, data loss in Office 365 may happen due to human error, viruses on the user’s side or other failures.
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